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Jayhawk Area Agency on Aging records

Call Number: RH MS 593


The Jayhawk Area Agency on Aging (JAAA) is a nonprofit organization that advocates on aging issues, builds community partnerships, and implements programs within Shawnee, Jefferson, and Douglas Counties in Kansas to help seniors live independent lives. Services provided through JAAA and its partner organizations include legal assistance, health screenings, in-home services, and home delivered meals. This collection contains fiscal records, correspondence, project documentation, and other documentation relating to care for Kansas' elderly population, particularly within Shawnee, Jefferson, and Douglas Counties.


  • Creation: 1974-2002 (bulk 1988-1990s)


Conditions Governing Access

These materials are stored in the KU Annex off-site storage area.

All researchers interested in reviewing this material must consult Spencer Research Library Public Services staff (785-864-4334 or, 9-5 M-F CST) no less than three days in advance of a planned visit. Be advised that drop-in requests for this material cannot be accommodated.

Conditions Governing Use

Spencer Library staff may determine use restrictions dependent on the physical condition of manuscript materials.

History of Jayhawk Area Agency on Aging

Jayhawk Area Agency on Aging (JAAA) is a nonprofit organization established in September 1976 that seeks to enhance the quality of life experienced by older citizens in three counties in northeastern Kansas. The agency works under the aegis of the Kansas Department for Aging and Disability Services (KDADS), formerly the Kansas Department on Aging (KDOA).

JAAA is responsible for developing and implementing plans to satisfy the needs of older adults and to help remove barriers to older adults living independently and participating in community life. The agency accomplishes these goals by determining the need for social services, particularly for low-income and minority elderly; evaluating the effectiveness of services provided; establishing objectives and priorities for implementation of the area plan through development of specific action steps in line with objectives established by KDADS and its predecessor state agency; providing action programs that coordinate delivery of existing services for elderly individuals directly or through contracting and grant funding; providing and pooling untapped resources of public and private agencies to establish new services for older adults; conducting public hearings regarding the needs of the elderly as well as public hearings on the area plan; and collecting and disseminating information about elderly needs.

Services provided by the agency and its subcontractors include nutrition, transportation, legal services, personal care, case management, in-home services, information and referral, health screening clinics, and senior centers.

JAAA's board of directors consists of ten members representing the cities of Topeka and Lawrence, and Shawnee, Douglas, and Jefferson counties. The agency is also overseen by an advisory council with members from each county. The agency's staff has included an executive director, a program manager, a program coordinator, an outreach manager, a fiscal manager, and a secretary. JAAA's funding comes from KDADS, which in turn receives funding from Older Americans Act Title III funds administered via the Administration on Aging branch of the United States Department of Health and Human Services (HHS).

Area service providers that receive funding from JAAA have included Catholic Community Services, Community Action, Douglas County Senior Services (DCSS), Jayhawk Legal Services, Jefferson County Health Department, Meals on Wheels (MoW or MOW), Older Citizens’ Information, Papan’s Landing Senior Center, and Topeka LULAC Multipurpose Senior Center.


26 Linear Feet (26 boxes + 1 oversize box)

Language of Materials


Scope and Contents

This collection comprises primarily operational materials from the Jayhawk Area Agency on Aging administrative office. Included are administrative records such as correspondence, fiscal documentation, and materials produced by and for Kansas Department on Aging (KDOA); meeting minutes, agendas, and reports from various local and regional councils and organizations on which JAAA has representation; records relating to projects carried out by JAAA itself or its grantees; and reports, guidelines, and conference materials relating to the provision of services for aging populations regionally and nationally.

Originally, the collection was processed as it was received by Spencer Research Library staff. Due to additions being added to the collection and other concerns, staff attempted to reorganize the collection in 2020 in order to group like things together more closely. However, due to the nature of the collection and topics found in the collection, materials related to any single topic or theme may be found throughout, and researchers should be prepared to pull collection materials from a variety of places.

Numerous acronyms appear throughout this finding aid and in the collection itself. The most common acronyms are defined in the following list:

CARE: Client Assessment Referral and Evaluation CM: Case/care management DCSS: Douglas County Senior Services GNAP: Good Neighbors Aging Program HCBS: Home and Community Based Services JAAA: Jayhawk Area Agency on Aging JAAANP: Jayhawk Area Agency on Aging Nutrition Program KANASP: Kansas Association of Nutrition and Aging Service Programs KCOA: Kansas Coalition on Aging KDOA: Kansas Department on Aging K4A: Kansas Association of Area Agencies on Aging LULAC: League of Latin American Citizens MOW: Meals on Wheels NGA: Notification of grant award N4A: National Association of Area Agencies on Aging OAA: Older Americans Act RFP: Request for proposal SCA: Senior Care Act SHL: Silver Haired Legislature SNAP: Senior Nutrition Assistance Program SRS: Social and Rehabilitation Services SVC: Service [abbreviation] TCM: Targeted Case Management

Physical Location

RH MS 593

Physical Location

RH MS R224

Physical Location

Annex (Contact Spencer Library Public Services)

Immediate Source of Acquisition

Gifts, Jayhawk Area Agency on Aging, 2002, 2004.

Separated Materials

Audio cassette tapes from the Regional Hunger, Nutrition, and Malnutrition Forum & White House Conference on Aging Partners in Practice conference have been separated for individual cataloging.

Processing Information

This collection was entirely reprocessed in 2020, after Jayhawk staff removed material from the collection during a visit in 2012. More material was weeded in 2020, following State of Kansas retention guidelines. Some materials formerly located at RH MS 1084, 2004-06-01-KC, RH MS Q111, and RH MS R109 that were not weeded have been incorporated into the remaining call numbers at RH MS 593 and RH MS R224.

Guide to the Jayhawk Area Agency on Aging Collection
Jayhawk Area Agency on Aging records
Finding aid prepared by ha/mab, 2005. Finding aid revised by cl, 2010; skt, 2010; vej and mwh, 2020.
Description rules
Describing Archives: A Content Standard
Language of description
Finding aid written in English.
Finding aid permalink
Preferred citation
Jayhawk Area Agency on Aging records, RH MS 593, Kenneth Spencer Research Library, University of Kansas

Repository Details

Part of the University of Kansas. Kenneth Spencer Research Library Repository

1450 Poplar Lane
Lawrence KS 66045-7616 United States